Join Our Team as an Experienced Office Adiminstrator at Lucas Kennedy!
Welcome to Lucas Kennedy, a Cloud Technology, Staffing Agency and Consultancy, specializing in Workday, the leading, global HR and Finance solution. With a legacy dating back to our establishment in 2008, we pride ourselves on connecting clients and candidates worldwide, matching exceptional talent with unparalleled opportunities.
As an official Workday Partner, Lucas Kennedy stands at the forefront of Workday recruitment. We are actively seeking an office administrator to join our dynamic team working from our HQ in Maidstone Kent.
Job Overview
We are seeking a detail-oriented and organized Office Administrator with prior experience in office administration, contracts, or recruitment. The ideal candidate will have a solid background in handling administrative tasks and be familiar with contract management and the recruitment process. You will play a key role in ensuring the smooth and efficient functioning of our office.
Responsibilities
-
People
-
Onboarding - Assist in drafting, reviewing, and filing employment contracts, offer letters, and onboarding documents.
-
Organising appraisals / follow up / notes
-
Birthdays
-
Monitoring probation periods
-
IT support when required
-
Organising events when required
-
Office General
-
Health and safety (clearing trip hazards, etc)
-
Liaising with cleaners
-
Maintaining office stock and supplies
-
Order and maintain office supplies and equipment, ensuring the office is well-stocked - Stationery, Water, Office refreshments.
-
Mailbox Monitoring
-
Business Support
-
Enquiries
-
Contracts
-
Recruitment
-
Administration
-
Manage incoming calls and emails, ensuring prompt responses and directing inquiries to the appropriate team members.
-
Manage candidate databases, ensuring all CVs and candidate profiles are up to date and accurately filed.
-
CV formatting
-
Contract management - contract preparation, review, and tracking, ensuring that all documents are properly organized and filed.
-
Contractors company insurance
-
Onboarding on new contractors & clients.
-
HireRight background checks when required.
-
Maintain organized filing systems for candidate records, client contracts, and other office documentation.
-
Finance
-
Management of timesheet system
-
Assist Finance Director with monthly pay run.
-
And any other additions tasks, if requested.
Qualifications and Skills:
-
Proven experience as an Office Administrator or in a similar role.
-
Experience with contracts or recruitment processes is highly desirable.
-
Excellent organizational and time-management skills.
-
Strong attention to detail and accuracy.
-
Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).
-
Excellent written and verbal communication skills.
-
Ability to work independently and handle multiple tasks efficiently.
Additional Benefits
-
Company Pension Scheme
-
Private Healthcare Insurance Scheme
-
On-Site Parking
Part Time, 25 hours a week
Your Future with Lucas Kennedy
At Lucas Kennedy, we believe in cultivating talent and maintaining a culture of continuous growth. Become a part of a company that values collaboration, embraces diversity, and offers abundant opportunities for career advancement.
If you're an experienced Office Administrator ready to embark on an exciting journey with Lucas Kennedy, explore our current job openings and submit your application. Join us in redefining the future of Workday® recruitment on a global scale.
Be a part of our expanding team and contribute to the continued success of Lucas Kennedy.
Opportunities for Growth
Established Excellence
Since 2008, Lucas Kennedy has been a synonym for excellence in Workday® recruitment.
Global Presence:
Our services transcend borders, impacting clients and candidates on a global scale.
Recognized as a Workday® authority, we contribute significantly to the industry's evolution.
Official Workday® Staffing Partner
Why Choose Lucas Kennedy?
What Sets Our Workplace Apart?
Official Workday® Staffing Partner:
Recognized as a Workday® authority, contributing significantly to the industry's evolution.
Established Excellence:
Since 2008, Lucas Kennedy has been synonymous with excellence in Workday® recruitment.
02
01
04
06
Cutting Edge Facilities:
Work in our two-floor, 3500 sq ft office space equipped with entertainment amenities, fostering collaboration.
03
Dynamic Work Environment:
Engage with a lively atmosphere featuring presentation areas, private meeting spaces, fostering collaboration and innovation.
Growth Opportunities:
Be part of our expanding team and contribute to the continued success of Lucas Kennedy.
Work Hard, Play Hard:
Embrace our work hard, play hard mentality, where your dedication is rewarded with camaraderie, career progression, and a host of incentives.
07
05
Incentives Galore:
Be part of our expanding team and contribute to the continued success of Lucas Kennedy.
08
Friday Early Finishes and Team Drinks:
Celebrate the end of the week with Friday early finishes and team drinks in the office,.